Short on Time Summary

A centralised location for news and updates will help you reconnect with your people and develop a communicative culture. Modern intranets can be accessed wherever your people work whether that’s from home, the office or the frontline. Bring knowledge, conversation and key documents together with an intranet tailored to your specific needs.

The home of your employee experience

Employee engagement levels are worryingly low. The disconnect between employees and their organisation is growing – Gallup’s Workplace Report found that only 21% of employees are engaged at work. This has a negative impact across all business functions, from low productivity to high turnover.

50% of employees feel their relationships in the wider company are weaker now than ever. Utilise your intranet to build a community supporting interaction at all levels of the organisation. For example, include ‘get to know the team’ style content to help employees connect and find common ground to build new relationships.

Your intranet will become a single source of trusted and reputable information. Key documents can be featured and important policies held in an easily accessed platform. Meeting your employees where and when they work should be a priority to digitally connect a dispersed workforce on flexible schedules.

Reach everyone where they work

Are your messages reaching everyone? By implementing a multichannel intranet, you can deliver a consistent communication experience irrespective of locations and time zones.

Access your intranet on any device, at any time. Stay informed on the go with web-based applications, mobile compatibility and Viva Connections integration in Teams. Set your intranet as the homepage across browsers to increase adoption levels and usage of the new hub.

Branded intranet products like Omnia or Involv build on top of your SharePoint intranet with a beautiful design, fully customised to your corporate branding and colours. With enhanced features like a people directory, ‘my links’ to save regular content and mobile apps, you can make your intranet a place employees want to visit.

Centralised source of knowledge

Internal communication should be intentional and personalised to help your people thrive. Showcase relevant information and target different preferences for consuming content with shortform text, blogs and videos.

Prevent knowledge silos by keeping your key resources in one place and implementing user friendly navigation. Reduce search time by surfacing important policies, ensure employees work in alignment with brand guidelines and create clarity around business processes.

Multichannel intranets make information accessible to the people that need it. For example, health and safety communications may be most relevant for your deskless site workers. Share emergency updates and be confident they can read it on the mobile app. Mandatory read functions also allow you to track who has seen the message.

Engage with two-way conversations

An intranet isn’t just a news platform. Utilise the interactive features so people can contribute their ideas and develop relationships. Centre the intranet on the employee experience.

43% of workers don’t feel connected to their organisation. A searchable people directory enables people to identify experts and relevant people. Foster connections beyond day-to-day teams.

Gamification encourages everyone to participate by liking and rating posts and commenting their own perspectives and experiences. Include people in what’s going on so they can have relevant conversations and feel a part of the organisation.

Encourage reward and recognition

Celebrating achievements, at the organisational, team and individual levels is essential for motivation and happiness. People want to feel like their efforts are appreciated. Regular recognition influences employees’ intention to stay with the business. You can help your employees feel valued by showcasing outstanding contributions on your intranet homepage.

Peer recognition can be just as rewarding as from management, and help people see the importance of their role in a team or project. Use @mentions to shout out your colleagues or award badges to publicly praise contributions. Embed feedback in the everyday to celebrate small successes as well as the bigger achievements.

Build trust through leadership visibility

Intranets provide a space for leaders to strengthen relationships and be candid with their teams. Leadership presence is key to building a positive inclusive culture. Embody the company’s values and vision in all communications. Lead by example to show the value of the intranet.

Increase transparency by hosting Q&A and AMA sessions on the future direction of the business, key events, best practice and personal topics. This is also a chance to naturally obtain feedback.

Collect feedback

Two in three employees feel silenced by management, and 34% would rather leave than address it with them. This highlights the importance of opening a line of communication to give your people a voice and encourage honesty.

Create polls and surveys with Microsoft Forms and integrate feedback into the intranet. Streamline communication, from gathering feedback to implementing data-driven changes. Automated feedback collection and analysis will increase efficiency so you can spend time responding to concerns as and when they arise.


Improving your internal communications will help engage your employees. Your intranet can be more interactive than just showcasing news. Like posts, praise colleagues and respond to leaders. Support your employees to find fulfilment and connection wherever they work.

To learn more about the enhanced capabilities of a branded intranet, book a call with one of our expert consultants. Or follow us on LinkedIn and subscribe to our monthly newsletter for insights about boosting employee engagement.